The meeting planner would set up the room in a workshop format.
What is meeting planner?
A meeting planner directs and manages the strategic, operational, and logistical operations associated with event production. Corporations, associations, governments, and other organisations can hire the planner on an as-needed basis. Although the United States Department of Labor and Employment and Training Administration's Occupational Information Network defined this occupation as "meeting and convention planner," alternative titles are more widely used. Event planner, meeting planner, and meeting manager are examples of these titles. In addition, titles relevant to the types of events produced, such as business planner and party planner, are utilised.
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